What it is

• What is an efficient process?

  • A process that gives you the most with the least of effort/time.

    How

    Efficient process do not comes naturally, they requires thinking to set them up. Often the default way to do thinks is the way that requires the less thinking, it’s not always the way that requires the less effort. Then when you start to do things over and over again, you can start to become concious of some pain points. At a moment you will try to tackle them if you have the willingness to do it. But like a boilling frog sometimes you don’t really realize that things are innefficient and that you could improve them.

Analyzing process

General characteristics of efficient process

• Not spending resources wastefully
• Trying to reach the minimal amount of effort for the maximal amount of result G

How to setup efficient process

Via negativa

• Is the effort really worth it?

  • If you see that the effort is not really giving you result the best things to do is just not doing the activity or finding a way to not make the activity necessary.

    Leverage

• Can you use leverage somehow to get more result for less effort.

  Evergreen

• Efficiency is also about not redoing things over and over again. If what you are setting in place is evergreen and will have long lasting effects it is a great sign, that what you are setting is evergreen.

  Reusable

• A bit similar to something that can be considered evergreen is something that can be reused overtime.

  Low maintenance

• If your setup help you gain efficiency on the task that you are performing but requires a high level of maintenance this high level of maintenance counteract the gain of efficiency on one side. So make you sure that on the overall the process makes you gain time.

• In our modern world a lot of things seems to makes us gain time but in reality the complexity of the stuff. Oblige us to spend time setting the things up and keeping it up to date.

  Low complexity

• A general rules of thumbs if you want to create things that have a low associated maintenance is to avoid creating unnecessary complexity.

• Things that are too complex will be harder to maintain compared to things that are much more simple.

  Robust not fragile

• Is your process robust? If it is too fragile, it will certainly break and will make all your effort vain.

  Investment-Output

• Will you gain more than what you are gonna invest ?

• Is focusing on improving efficiency on this area worth it?

  Scalable

• Is your solution scalable? What is your incremental benefits/incremental cost. How does it evolves. Can things be scaled up without much more efforts?

  Repeatibility

• How many times are you gonna repeat the process?

  • If you are not gonna repeat things over and over it may not be worth spending too much time making the process more efficient.

    Multifunction

• Things that can

  Automation

• When you automate things you are removing the human from the loop and potentially makes things far more efficient.

  Incremental improvment

• To setup an efficient process you can just try to make the default process a bit more efficient. Incrementally imrpoving the efficiency of a process is great because it let’s you the time to see the effect your action has and see if it is worth it spending time improving the process.

  What the pros are doing

• The professional often have efficient process, because they are the expert on the subject they had time to see what worked well, what was efficient and had time to improve things.

  The trap to avoid

  -Often people do not think in the future. When they purchase something, like a car they only see the benefits and rarely takes into account the work it will requires to maintain it

Examples of area to think of

Habitation

• Does your habitation requires a lot of work to maintain in good condition?

• Are the materials used on your habitation requires a lot of maintenance?

  • Soil

    Checklist

• Checklist are a way to repeat the same process with the same steps over and over again without the

Example of efficient process at play

• In professional kitchen, there is sewing system on the floor in order to easily clean the kitchen.
• Shirt that do not require to be ironed.
• Washing yourself with hard soap.
• Running in sandals. Gaining time, no need to put socks, no need to wash socks.
• using global search on your phone to find app rather thatn looking for the app symbol
• Using programmable keyboard.
• Using vim motion. Efficiency to edit text.
• Using command line tool and command line editor rather than GUI navigation.
• Using text expander
• When putting forks, knives and spoon in your dishwasher organize them properly in the same compartment. You will gain time when you will unload it.
• Avoid having pet inside your home to not having hairs everywhere.
• Short haircut. No need to brush your hair in the morning.
• Batch cooking.
• No notifications, to avoid being disturbed.
• Timeboxing activities, avoiding constant switch between tasks.
• Having a brainjump page, where you can record easily any thought you have.
• Auto-watering system for plants. Avoiding to have to do it manually.
• Setting up feedback loop. Having feedback loop allow you to correct the way you are doing things.
• List of set timer on your watch
• Youtube video. Instead of watching a bunch of youtube video, put them in a list of to watch later. Use LLM to summarize them and only read the summary.
• Knowledge implementation. When you learn something try to see if you can use this knowledge somewhere, if you can implement it.

• script automation

  • git auto commit on obsidian notes.

    Example of inneficient process

    The beautiful and fragile

• When you wear beautifull and fragile items it makes a lot of daily thinks more complex. You cannot sit wherever you want. You need to wash your clothes with great care. You need to put them to the cleaner or iron them.

  Related Notions

• Leverage

• Evergreen

• Multi functionnality